Spindle Document Delivery For SunSystems

Why Spindle Document Distribution?

We understand that time is precious – so we’re here to help make your working day that little bit easier. The award-winning document management software, Spindle Document Distribution is flexible and customizable to your business needs. Designed to work seamlessly behind the scenes, Spindle Document Distribution connects your document workflow processes to deliver your communications accurately – to the right people at the right time.

Infor SunSystems

Microsoft Word

Microsoft Excel

SQL Server Reporting Services

1. Digital signature applied.
2. Incorporates full colour design with logo and corporate branding.
3. Relevant data extracted from SunSytems.
4. 256 bit document encryption
5. Automatically change language files.
6. Terms & conditions automatically added.
7. Pay Now button added to invoice.

” Spindle Document Distribution provides a much better customer experience and makes our life easier in terms of time spent processing documents. “

Flexible features

Spindle Document Distribution gives you the tools to improve your business efficiency and help make your working day that little bit easier. You
could reduce the time you spend processing paperwork by 20%, saving you a day a week.

Batch document distribution
Sends all your documents in batches or individually to exactly where they need to go by email, print, fax or to archive.

Branded document templates
You can easily add different templates for your documents with full colour backdrops and incorporating your full branding. You can add promotional messages which can be tailored specifically to different customer groups.

Spindle Document Distribution is ideal if you work with different types of customers, across different countries or brands. It has the ability to automatically switch templates, language files, and different attachments to suit requirements.

Send any type of business communication
Attach and send any document type, such as invoices, statements, remittance advices, and so on to any contact, internally or externally, from any business application.

Distribute to multiple contacts
If you need to send the same document to more than one recipient, additional recipients can be copied into emails or the same document can be attached to a separate email with a tailored message.

Personalise correspondence
With real-time data extracted from your accounting system, you can ensure that documents contain the right information such as contact name, address, email address, account details and payment information. You can also personalise your email message and printed communications.

Add extra attachments
Include additional documents with your electronic correspondence such as related invoices with statements, delivery instructions, terms and conditions of purchase, promotional offers, newsletters etc.

Archive for future retrieval
When documents are distributed, they are automatically archived and can be viewed using the Document Search Tool by searching with the document number, transaction type, date and more.

Flexibility for every department

Credit Control
Fed up with requests for invoice copies?

Spindle Document Distribution can automatically attach multiple invoices to every monthly statement emailed to your customers. So you and your
customers instantly have all the information you need to hand when you are querying reasons for late payment.

Accounts
Wasting your time stuffing envelopes?

Email invoices and other types of documents in seconds. Spindle Document Distribution will automatically email batches of documents or print out
ready for posting, depending on individual customer preference settings.

Sales
Keep on top of your accounts!

Receive copies of overdue statements or invoices in real-time. Not only will this reduce internal queries – it will help you