SunSystems Analysis and Chart of Accounts Structure

Flexible, Intelligent Financial Structuring for Powerful Reporting

SunSystems offers a unique approach to financial analysis and chart of accounts design, giving you the tools to capture, track, and report on the data that matters most to your organisation.

Unlike traditional systems that rely on complex, segmented account codes (e.g. “1000010” for a nominal and cost centre combination), SunSystems uses a flat chart of accounts structure. This simplifies setup and maintenance, with account codes representing the core financial categories: expenses, revenue, assets, and liabilities. While additional reporting layers are handled through analysis dimensions.

What Makes SunSystems Different

1. Powerful, Multi-Dimensional Analysis

SunSystems allows you to analyse a wide range of data types, known as analysable entities. These include ledger transactions, accounts, customers, suppliers, sales and purchase orders, and inventory movements. Each can carry up to 10 analysis codes, giving you unparalleled depth in your financial reporting.

2. Analysis Dimensions and Codes

Each type of reporting requirement—such as department, project, branch, product, or employee—is captured through a dedicated analysis dimension. Within each dimension, you can create an unlimited number of analysis codes. For example, a “Branch” dimension could include codes for London, Manchester, or Glasgow. These codes can even reference existing records within the system, reducing duplication and ensuring consistency.

3. Instant, Real-Time Flexibility

Adding a new department, business unit, or analysis requirement is fast and easy. There’s no need to restructure your chart of accounts or create new ledgers. Whether you want to analyse profitability at the employee level or track income across new business streams, SunSystems lets you do it with minimal configuration and maximum control.

4. Integrated Ledger Simplicity

SunSystems operates as a single integrated ledger, removing the need for separate receivables or payables control accounts. This eliminates reconciliation between subledgers, reduces manual workload, and improves financial integrity.

5. Hierarchical Reporting

Using analysis hierarchies, you can group analysis codes for summarised, roll-up reporting. For instance, individual cost centres can be grouped under regional divisions, enabling consolidated views while maintaining detailed traceability.

6. Business Rules and Data Accuracy

To ensure valid data entry, business rules can be applied to enforce logical relationships between fields. For example, selecting an employee can automatically default their associated department. This not only improves accuracy but speeds up data input across the system.

Why It Matters

Whether you’re assessing the profitability of a single employee, conducting budget variance analysis, or preparing consolidated financial reports, SunSystems equips you with a flexible, scalable framework to meet the most demanding reporting needs across any industry, structure, or reporting standard.