Investing in new accounting software such as SunSystems Cloud can transform operations, improve efficiency, deliver long-term value, enhance performance, provide better access to data, and elevate the experience for your finance team and the organisation.
Achieving this success depends on a smooth and timely implementation process.
This is possible when you understand and manage the key aspects effectively.
Here’s what we’ll explore today.
Identifying need
Why are you implementing new accounting software, and what are the goals and objectives for the business in taking this step?
Defining the scope of the implementation project will give it context and ensure that everyone involved understands the purpose of the change.
In particular, it’s important to focus on what the implementation will enable the business to achieve that is outside of its current scope.
This justifies the implementation and can also be motivational in terms of others’ input.
Managing change
Change is inevitable and, in general, something to be embraced in business.
However, it’s also important to ensure that you have controls in place that enable change to be well-managed.
Change may well happen during an implementation project – and it could be an adjustment for the better.
Before an issue arises, it’s important to define what change controls are in place to ensure that any change is well managed and you don’t experience scope creep.
Handling risk
Proactive handling of risk involves identifying those risks in advance.
Highlighting the potential risks involved in an implementation allows those risks to be planned for.
It means that you’re unlikely to be taken by surprise by an event or occurrence because these will have been thought through well in advance.
Contingencies can be put in place to ensure that the implementation project runs smoothly despite the potential risks involved and that there are no delays or obstacles arising as a result of a lack of insight and planning.
Ensuring available resources
Do you have the right level of resources to deliver the implementation of this project?
It’s key to approach this realistically, i.e. not expecting staff to work through the night, every night, in order to achieve a successful implementation.
You’ll not only need to consider whether you have the right level of resources to complete the project but also how to ring-fence that allocation so that people aren’t being torn in multiple different directions, slowing progress down.
The value of a good project manager
Project managing a new accounting software implementation is rarely a full-time role and often gets passed to someone who already has a lot to deal with.
Regardless, it’s crucial to ensure your chosen project manager has the time to do a good job.
They will need to handle an extensive range of different concerns and tasks, from managing deliverables to assessing risk and organising tasks and equipment – proper time should be allocated to ensure that this can be well done.
Implementing new accounting software can be a simple and smooth process, especially when working with a product like SunSystems.
Plus , our team of experienced consultants can help you manage the implementation process and get up and running in no time.
Contact FinanSys today to find out more.
Book a call with us today to discuss how you can harness the financial management benefits that SunSystems offers
