SunSystems from FinanSys is a powerful financial management system (FMS) that can help you manage every aspect of your hotel’s financials.
From multi-currency and multi-company accounting to reporting and analysis, SunSystems can help you streamline your financial operations, improve your bottom line, and realise your digital transformation goals.
It gives hotel finance teams the control and flexibility legacy systems can’t.
Trusted by over 2,200 hospitality companies worldwide, Infor SunSystems offers nine powerful capabilities that make it the ideal financial management solution for hotel finance:
1. Dependable financial management for your hotel
Infor SunSystems has supported hotel finance teams for over 40 years. It’s a proven, reliable platform designed for complex financial environments.
With SunSystems from FinanSys, you get a unified ledger system that gives instant visibility across sales, purchases, and nominal accounts—backed by up to 35 levels of analysis and support for 5 currencies per transaction.
You can access key financial data when you need it across all your locations.
2. Advanced, role-based reporting with real-time insights
SunSystems gives you flexible, real-time reporting across all your hotel locations.
You can build reports around key dimensions like cost centres, projects, employees, locations, funds, and products—giving you a clearer view of performance at every level.
With UniFi Business Intelligence (BI), you can take reporting even further.
UniFi BI pulls data from SunSystems and other connected systems to give you role-based dashboards, real-time alerts, and tailored reports—without needing IT support.
Whether it’s tracking spend, revenue, or budget variances, you get the right information at the right time. And with proactive alerts—for example, when transactions exceed a set limit or stock levels drop—you can act early and avoid delays or issues.
It’s faster, more accurate reporting designed for how hotel finance teams actually work.
With SunSystems and UniFi, you can quickly and easily access data that is relevant to your specific hotel business needs.
The platforms’ in-context analytics and business intelligence tools allow you to drill down into data, identify trends, and gain actionable insights that can complement core reporting data for your hotel and help you make better decisions.
It offers the ability to drill back to source transactions, enabling data to be traced to its original source.
3. International functionality
If your hotel has multiple locations, users with varied languages, or handles multi-currencies, SunSystems’ international functionality can be a lifesaver.
This comes in three different forms:
- Multi-company: SunSystems’ multi-company functionality allows you to maintain an unlimited number of hotels across multiple locations and manage complex business changes, updates, and international financial requirements.
- Multi-currency: The multi-currency setup supports multiple exchange rates and up to five currencies per transaction, making it easy for you to keep track of your finances across multiple entities.
- Multi-language: The system is available in multiple languages and addresses multiple reporting regimes. It also complies with multiple regulatory and reporting requirements, including localised support for regional reporting regulations.
4. Integration with hotel-specific and business-wide systems
SunSystems integrates with a wide range of hotel-specific and general business applications, including:
- Property management systems (PMS)
- Point of sale (PoS) systems
- Revenue management tools
- HR and payroll systems
- Accounts payable (AP) and receivable (AR) platforms
- Banking and procurement systems
This integration removes the need for manual data entry and rekeying by enabling seamless data exchange between systems.
You can import and export both transactional data (like invoices) and static data (like suppliers or customer records), automatically transform it into the correct format, and even upload Excel files for ad-hoc updates.
Most importantly, SunSystems—especially when paired with UniFi—gives you a unified, real-time view of financial data across all areas of your hotel. That means fewer delays, fewer errors, and far more clarity.
SunSystems integrates with UniFi, our innovative platform for accounting, finance and business process automation. The UniFi platform has powerful middleware and data connectors that can connect your PMS, PoS, booking engines, payroll, procurement systems and other back-office systems via API without complex, expensive integrations.
UniFi acts as a central hub by integrating SunSystems with other software in your hotel ecosystem to create a smooth data flow.
This reduces errors, speeds up reconciliations, and ensures financial reports are always up to date.
No more siloed systems—just one consistent source of truth.
5. Choice of Deployment: in the Cloud or Hosted Locally
FinanSys offers you the choice of deploying SunSystems in the cloud (SunSystems Cloud) or hosting it locally (on-premises).
Cloud deployment gives you the flexibility to scale up or down according to your hotel business needs and makes it easy for you to access your data from anywhere and at any time.
Local hosting, on the other hand, gives you more control over your data and localised preference for the system’s security.
Whether you choose SunSystems deployed in the cloud or hosted in your environment of choice, you can access the data you need on the go, complete with comprehensive controls to restrict access to data and functions per user.
6. Enhanced Spend Control Functionality
With SunSystems for Hotels, you can better manage and control your hotel’s spending. The system gives you the ability to define authorisation limits by cost centre or project and track actual versus committed costs.
This helps you keep a close eye on business spend, identify potential areas of overspend, and make informed decisions about where to allocate your resources.
It supports online purchasing, employee expenses with flexible approvals, and reporting dashboards that give you greater control and visibility of spend.
7. Automation of Your Hotel’s Accounting Tasks
SunSystems implemented by FinanSys automates many of the accounting tasks that are typically done manually.
For instance, the system can:
- Import bank statements and automatically reconcile them against your cash book
- Automate depreciation of assets via multiple depreciation methods
- Automate the apportionment of costs and income across accounts and periods via definable rules
- Generate a payment run, and automatically allocate against invoices
- Automatically schedule reports, and trigger reports, based on a set of criteria, e.g. if an account reaches 90 days without payment
- Automate the upload of static data such as currency rates, or account details, from another system
- Upload transactions automatically from another source, including Excel or a front-of-house system
With UniFi, you can go even further—automating entire processes across systems, not just tasks.
UniFi can schedule, trigger, and execute transactions, reconciliations, and uploads without user input. It supports autonomous processing using bots, meaning routine finance activities run in the background while your team focuses on analysis and decision-making.
Learn more about UniFi’s automation capabilities here.
Together, SunSystems and UniFi help reduce manual work, cut delays, and keep financial operations running smoothly—without increasing headcount.
8. Dynamic Budgeting and Forecasting
Do you want to be able to streamline the collection of budgeting, forecasting, and planning data from stakeholders and other operational systems?
With SunSystems from FinanSys, you can.
The system includes a powerful budgeting and forecasting module that allows you to:
- Hold original budgets, revised budgets, forecasts, commitments, KPIs, etc.
- Budget at the same level you record transactional data, e.g. project, employee, cost centre
- Produce a consolidated financial view of your hotel
- Automatically feed in and translate data from other business systems
- Automate the inter-company elimination process
- Translate data that uses different accounting methods into the same accounting treatment
- Automate currency translations
- Get instant dashboard access to budgets, forecasts and consolidated reporting
- Combine the flexibility of Excel with centralised, reliable data and full data security
9. Enhancement from UniFi
While SunSystems provides solid features for financial management, UniFi can extend and enhance these features. It takes SunSystems further by automating processes, integrating systems, and simplifying complex workflows.
For one, UniFi acts as a powerful middleware layer that connects SunSystems to other core business systems—such as PMS, PoS, HR, procurement, and banking—without the need for custom development. This eliminates data silos and manual rekeying, giving finance teams a real-time, unified view of financial performance across the business.
UniFi also adds advanced automation capabilities. It can schedule and trigger actions like reconciliations, journal entries, invoice processing, and currency uploads—all without user input. Tasks that used to take hours now happen in the background, improving accuracy and freeing up finance teams to focus on value-added work.
Together, SunSystems and UniFi provide a scalable, future-ready solution that supports efficiency, accuracy, and control.
For hotel finance teams looking to modernise without disruption, the two platforms work together to deliver real results.
SunSystems for Hotels: Conclusion
SunSystems is a powerful financial management system that offers a wide range of features and capabilities to help you manage your hotel’s finances effectively.
Some of the world’s leading hotels use it, all of which have chosen FinanSys as their SunSytems partner.
Check out how we led the FMS upgrade for one of Barbados’ leading luxury resorts.
If you’re looking for a new financial management system for your hotel or are considering upgrading your current system, SunSystems from FinanSys is definitely your best bet.
Book a no-obligation requirements call with an expert to see what the system can do for you.
