Every business uses workflows
These are the sequences that are employed to organise everyday tasks in order to ensure that a particular objective is achieved. They might be in the form of a checklist or a to do list or a series of jobs that take place one after the other. They are frequently used for the more routine or repetitive processes that take place every day in the business, such as accounting.
What are automated workflows?
Automated workflows take these routine tasks out of a manual process and automate them instead. For example, automated workflow may be used to streamline an invoice or supplier approval process to speed it up and provide the opportunity for more analysis of the way in which certain accounting decisions are being made.
7 benefits of using automated workflows
1. Streamlining processes
Manual workflows may involve a lot of paper being passed from one person to another. If they are electronic then they could result in high volumes of email traffic. Not only is this wasteful and inefficient but it will also affect the way staff involved handle other parts of their roles too. Automated workflows reduce the back and forth and help to improve the performance of processes by streamlining them.
2. Introducing new efficiencies
Manual workflows often have issues with accountability – who is responsible for which stage and where information should be deposited so that it is accessible by all who need it. Automated workflows remove uncertainty and ensure that anyone who has the right access can see information required.
3. Empowering employees in their work
Where the right processes have been set up, employees understand what is expected of them and are much better equipped to be proactive when it comes to completing tasks and taking next steps. Automated workflows provide clarity and give employees the tools to be proactive in what they are required to do.
4. Improve the speed of processing
Manual workflows can be incredibly slow and the impact on the business may be significant. Automating many of the most essential workflows provides the opportunity to speed up every day processes and improve the productivity and performance of the business overall.
5. Reducing the potential for error
Automated workflows don’t rely on human actions to complete them and so are much less subject to mistakes and errors than manual workflows are. Many organisations who make the switch to automated workflows are often surprised to see just how much more accurate and error-free results are than when reliant on manual processes.
6. Improvements in consistency
While a manual process may be dependent on a range of different variable factors, automated workflows deliver the same results every time. Consistency is considerably improved with automated workflows, which makes processes and systems much more reliable, every time.
All of the above add up to savings in costs, time and efficiency that translate into tangible results for any business.
SunSystems is powerful accounting software that enables the automation of key financial workflows to improve the performance of your business. Get in touch with FinanSys today to find out more about the exclusive benefits that Workflows for SunSystems could bring to your business.