Enterprise Resource Planning (ERP) systems are essential for businesses to manage finance, operations, and data.
But they can also be costly.
Licencing, maintenance, customisations, and integrations all add up.
If your ERP costs are creeping higher than expected, there are ways to bring them down without sacrificing performance.
Here’s how.
1. Review Your Licencing Costs
One of the biggest expenses in an ERP system is user licences.
Many businesses overpay because they purchase full licences for employees who don’t need them.
To reduce costs, review your licencing expenses.
For example, if you’re using NetSuite as your ERP system, you’ll find that not every team member needs a full NetSuite licence.
You can use a platform like UniFi to exude more control over licencing costs.
With UniFi, team members that are not heavy users can perform certain tasks in NetSuite without additional NetSuite licences, thereby reducing costs significantly.
This ensures your team gets the access they need without unnecessary expenses.
2. Optimise Reporting and Business Intelligence
Analytics tools within ERP systems can be costly, especially if you need advanced reporting.
To keep this cost under control, you can use a more cost-effective platform that offers powerful analytics but integrates well with your ERP system.
Again, using NetSuite and UniFi to illustrate, UniFi comes with remarkably powerful business intelligence and reporting capabilities that provide a more cost-effective and user-friendly alternative to NetSuite’s standard analytics.
With this, you can gain valuable insights into your business data without the added expense.
3. Streamline Integrations
ERP costs often rise due to the complexity of integrating multiple systems.
Juggling different platforms, renewal dates, and configuration settings can create inefficiencies and unexpected costs.
By simplifying integration, you can drive down the cost of ERP significantly.
Say you use NetSuite as your ERP system, UniFi has flexible and customisable data connectors that can simplify integrations between your existing business systems and NetSuite.
This eliminates the need to juggle multiple integrations and configurations.
It makes your ERP ecosystem easier to manage while lowering costs.
4. Reduce Custom Development
Many ERP systems require extensive customisation to fit specific business needs.
While some level of configuration is necessary, too much custom development can drive up costs significantly.
Opt for ERP solutions with built-in flexibility, such as NetSuite and UniFi from FinanSys, so you can make use of pre made workflows and drag and drop builders without the need for heavy coding.
5. Automate Manual Processes
ERP systems should reduce manual work, not add to it.
If your team is still spending too much time on data entry or repetitive tasks, automation can help cut costs.
Just as it is with NetSuite from FinanSys, look for features that streamline invoicing, approvals, and reporting, reducing the need for extra administrative staff or overtime hours.
6. Monitor and Reduce Unused Features
Many businesses pay for ERP features they rarely use.
Regularly audit your system to identify unused modules or functions.
If you’re not using certain capabilities, see if they can be removed or downgraded to a more cost-effective plan.
7. Consider Cloud ERP Over On-Premise
If you’re still running an on-premise ERP, you may be spending more than necessary on infrastructure, maintenance, and IT support.
Cloud-based ERP solutions such as NetSuite from FinanSys eliminate the need for expensive hardware and reduce ongoing maintenance costs.
Plus, NetSuite provides automatic updates, ensuring you always have the latest features without additional upgrade fees.
Conclusion
ERP systems don’t have to drain your budget.
By optimising licences, simplifying integrations, and eliminating unnecessary expenses through a platform like UniFi, you can significantly reduce ERP costs.
If you’re looking for a powerful, cost-effective ERP system, NetSuite from FinanSys is your best bet.
By purchasing NetSuite or opting for enhanced support from FinanSys, you’ll receive one full UniFi user subscription licence for each supported user — valid for as long as you remain on support.
UniFi is an all-in-one solution that facilitates a limitless number of use cases. It’s designed to reduce your tech stack, integrate all your systems for a single source of truth, reduce costs, eliminate data rekeying and automate any process.
With the UniFi subscription, you will receive a variety of features and apps, including No-code Application Builder, Middleware & Integration Engine, HR, Enterprise Asset Management, Accounting Automation and Business Intelligence (plus many more).
This offer from FinanSys provides a cost-effective solution for organisations looking to enhance NetSuite, automate their processes, and strengthen their reporting capabilities.
