Paperless business solutions are changing the way organisations manage business processes. And it is not without reasons.
From increasingly improving efficiency to helping organisations cut costs, paperless solutions are pushing the boundaries of effective operations.
With this, the dream of a truly paperless business is one that is finally becoming a reality.
Technology has made it possible to move away from less secure and environmentally unsound options to business solutions that leave paper behind. Accounting and finance management software, for example, is a great example of the ways in which paperless solutions are transforming day-to-day business processes.
Why switch to paperless business solutions?
There are several reasons to switch to paperless business solutions but let’s examine the most important ones:
Efficiency and organisation
Paper documents – and the filing systems that support them – are simply not the most efficient way to organise essential business information.
Lost invoices, misfiled contracts or badly maintained employee records can generate hours of work when it comes to locating them or correcting mistakes.
Paperless solutions are not only much easier to manage in terms of finding documents but can also be automated to reduce time spent on tasks and ensure that essential documents and processes are not overlooked.
Improved cash flow management
Digital systems have a lot to offer businesses seeking improvements to cash flow management.
Better communication and faster outcomes
Paper documents get stuck in people’s in-trays and the only way to remind someone that they are there is to physically go and chase the documents up. This is just not efficient in a modern business environment.
Paperless solutions enable faster and more transparent communication and progress, from documents that can be accessed from any device via cloud technology, to automated processes that remove the potential for human error.
The eco factor
As businesses look to establish more socially responsible principles, environmentally-friendly office processes are increasingly a must-have.
It’s simply not possible to be a green office where processes are paper heavy. The average office worker gets through 10,000 sheets of paper per year and around two thirds of these are wasted, according to reports, according to reports.
Paperless business solutions remove the need to generate invoices, receipts, contracts and email print outs, thereby cutting down on the huge cost of all that paper use, both to the business and also to the environment.
Making security a priority
Paper based business processes are probably the most vulnerable point for any organisation. Paper is not traceable, physical documents cannot be encrypted or locked and if paper documents go missing then there is often no way to see who last had contact with them.
Digitally driven processes and the use of software are a game changer when it comes to security and protecting both business and individual data.
For example, data within digital systems can be backed up, encrypted, protected, traced and safely disposed of without leaving the business vulnerable.
Given the increased pressure on every enterprise to ensure that security is a top priority especially when it comes to data protection, paperless systems are an obvious upgrade.