Software companies face unique challenges when it comes to managing licences and entitlements.
Tracking which customers hold what licences, ensuring entitlements are properly monitored, and keeping up with usage limits can quickly spiral into chaos.
These issues aren’t just administrative headaches—they can lead to compliance risks, revenue leakage, and dissatisfied customers.
Without an efficient system in place, managing these critical tasks becomes a juggling act involving spreadsheets, disparate systems, and endless manual checks.
It’s an unsustainable model that often results in:
- Inaccurate licence tracking, leading to underbilling or overprovisioning.
- Missed entitlement renewals, causing lost revenue opportunities.
- Compliance violations, risking legal and financial penalties.
Software companies need a solution that not only tracks licences and entitlements but integrates seamlessly with other systems in use for a unified view of operations.
How NetSuite from FinanSys Brings Order to Licence and Entitlement Management
NetSuite, implemented and supported by FinanSys, is designed to simplify licence and entitlement management.
It provides comprehensive tools for tracking licences, usage limits, and entitlements, giving you full visibility into your customer contracts.
Here’s how NetSuite addresses these pain points:
- Real-Time Tracking: Stay on top of who holds which licences and when they’re due for renewal, reducing the risk of lost revenue.
- Customisable Usage Limits: Monitor usage against contracted limits to ensure compliance and maximise customer satisfaction.
- Automation: Replace time-consuming manual tasks with automated workflows that streamline licence issuance, updates, and renewals.
UniFi: The Middleware That Bridges Gaps
If your company operates a proprietary portal or customer platform, integrating it with NetSuite is critical for operational efficiency.
That’s where UniFi, an advanced middleware and automation platform, comes in.
UniFi acts as a bridge between your customer-facing portal and NetSuite, ensuring real-time synchronisation of data such as licence updates, entitlement usage, and billing.
Here are some standout benefits:
- Seamless Data Flow: Automatically sync licence and entitlement data between your portal and finance system to eliminate manual updates.
- Cost Savings: A bot licence in UniFi can reduce reliance on full user licences, saving significant costs.
- High-Volume Processing: Handles large-scale transactions efficiently, even during peak usage periods.
- Advanced Automation: Automates data entry and updates, minimising errors and freeing up your team to focus on strategic tasks.
- Customisable Integrations: Tailored to fit your unique business processes, reducing the need for multiple third-party tools.
Why FinanSys Is the Perfect Partner for NetSuite Implementation
Choosing the right NetSuite partner is as important as choosing the software itself.
FinanSys ensures your system is tailored to your business needs, including configurations that support licence compliance, usage monitoring, and integration with other tools.
With 25+ years of experience and a customer-first approach, FinanSys ensures that NetSuite works seamlessly with your existing systems for a cohesive workflow.
By purchasing NetSuite or opting for enhanced support from FinanSys, you’ll receive one full UniFi user subscription licence for each supported user — valid for as long as you remain on support.
With the UniFi subscription, you will receive a variety of features and apps, including No-code Application Builder, Middleware & Integration Engine, HR, Enterprise Asset Management, Accounting Automation and Business Intelligence (plus many more).
This is a great benefit for NetSuite users, who typically purchase full user licences and implement various third-party software to meet these needs.
Take Control Today
Managing licences and entitlements doesn’t have to be a struggle. NetSuite, supported by FinanSys and enhanced with UniFi, can transform your operations from chaotic to controlled.
Book a free call with our team to see how we can help your software company achieve streamlined, compliant, and cost-effective licence management.
